Why User Accounts Are Important

User accounts allow multiple individuals to access your WordPress website with unique login credentials and different permission levels. By creating user accounts for your team members, you can collaborate efficiently, while ensuring everyone has the appropriate access and permissions for their role.

Create a New User Account

Creating a new user account in WordPress is simple. Follow these steps:

  1. Log in to your WordPress dashboard.
  2. Navigate to ‘Users’ on the left sidebar menu, and click ‘Add New’.
  3. Fill in the required information, such as username, email, first and last name.
  4. Create a strong, secure password for the new user or let WordPress generate one for you.. There’s also a “Show Password” button that you can click to see the password you’ve entered.
  5. Select the appropriate role for the new user from the dropdown menu.
  6. Click ‘Add New User’, and you’re done!

The new user will receive an email with their login credentials, allowing them to access the website according to their assigned role. If the email is not received, there may be a WordPress delivery issue, and you’ll need to set up SMTP email delivery. Check out our how-to article for a detailed guide on setting up SMTP email delivery in WordPress.

Familiarise Yourself with User Roles

WordPress offers five default user roles, each with distinct capabilities:

  1. Administrator – Has access to all administrative features and can make changes to your website. Be cautious when assigning this role, as administrators have the power to add, edit, and delete other users, including you. Only grant this role to highly trusted individuals.
  2. Editor – Can create, edit, and delete both their own and others’ posts and pages.
  3. Author – Can create, edit, and delete their own posts.
  4. Contributor – Can create and edit their own posts, but cannot publish them.
  5. Subscriber – Has minimal access, can only manage their profile.

And for your WooCommerce store, there are two additional roles:

  1. Shop Manager – Has access to all the WooCommerce and WordPress backend features, similar to the Editor role.
  2. Customer – Can manage their account details and view past and present orders.

Choose the appropriate role for each user based on their responsibilities.

It’s also important to regularly review and update user roles to ensure that access is granted only when needed. If a user’s responsibilities change, or if they are no longer involved in your project, it’s a good practice to modify or remove their role accordingly. This not only helps maintain your website’s security but also keeps your user list organised and up-to-date.

Edit and Delete User Accounts

Managing existing user accounts is a breeze. To edit or delete a user, follow these steps:

  1. In your WordPress dashboard, go to ‘Users’ and click ‘All Users’.
  2. Locate the user you want to edit or delete, and hover over their username.
  3. Click ‘Edit’ to update the user’s information or change their role.
  4. Click ‘Delete’ to remove the user entirely. Note that when you delete a user, you’ll be asked if you want to delete their content or attribute it to another user. Choose the option that suits your needs best.


Managing user accounts is an essential part of running a WordPress website with a team. By understanding how to create and manage user accounts, you can ensure that everyone has the right level of access and permissions. With this beginner-friendly guide, you’ll be well on your way to efficient WordPress user management. Good luck!

If you have any questions or need further assistance, don’t hesitate to reach out to our support team. We’re always here to help!